Payroll Instructions for Client Companies

Introduction
As part of its Employment Service, workers.com.au (henceforth "WORKERS") uses an automated payroll and payment system. This system has been designed to achieve maximum efficiencies in the business processes of a labour-hire business.

We have achieved these efficiencies mainly by tasking our contractors and Client companies with controlling and maintaining elements of the required business processes and information flows. Although our system is simple to use, it is important that both contractors and Client companies understand all their obligations, as detailed in our terms and conditions for contractors and for Client companies. In particular, they are obliged to use our Security Statement published on this site, to guide them through the security aspects of transacting their business with WORKERS.

Signing up for the WORKERS Employment Service
For Employers, the initial registration with WORKERS is for our contractor search service. Registration for the search service is relatively simple. You submit some basic details about your organisation; we perform checks on your bona fides. If these are OK, we issue you with a user name and a password. This will allow you to use our contractor search facility.

When you wish to, you can sign up for the WORKERS Employment Service. To do so, you need to submit your bank/financial institution account details. These include the name of your bank or financial institution, the suburb where it is located, the BSB number (6 digit bank id, leave out hyphen), Account No. (leave out hyphen) and Account Name (ie. Account Holder/s Name). If you are a little unsure, we suggest you refer to one of your recent bank statements or enquire from your bank. We use the data you enter to directly debit you with the invoice cost (incl. GST) for our service.

You will also need to fax through your completed and authorised direct debit request. Our direct debit request form can be downloaded via our Resources section. As part of our business process, a credit reference check will be carried out before access is given.

Using the WORKERS Employment Service
As a Client company using our Employment Service, you do not necessarily have to source your contractors through WORKERS. However, such contractors who are currently not registered for our Employment Service will have to do so. On registration, contractors will be issued with a 6-digit payroll ID.

Paying contractors using our 2-step Link and Pay system is very simple. Having negotiated with the contractor directly and agreed on an hourly rate of pay, exclusive of Superannuation, before the commencement of an assignment, it is a simple matter of linking the contractor by keying in the contractor's 6-digit payroll ID. The timesheet from our Resources section can be used as a written record of this agreement.

Our payroll week begins on Monday and ends on Sunday. Once a week, contractors will complete a timesheet (downloadable from our Resources section). You will need to endorse it, and submit hours worked electronically via this site. This has to be completed between Friday and Monday. If you only have, say half a dozen contractors, we expect this will take less than one minute. If you are capable of operating an ATM, then you will find our system just as easy.

The payroll calculations are simple. Let's say a contractor's rate is $25 and he/she has worked 40 hours. You will be charged the following: $1000 base dollars, plus 9% for Superannuation, 1% Workers Compensation Insurance cost, our 5% Service Charge and 6% payroll tax (based on the total of $1000 and the 9% Superannuation), To determine how much the total cost is, just add 21.54% to any base pay. So in our example, your total cost is $1,215.40 before GST. In addition, GST is at 10%. Adding the GST brings the total costs to 133.694% of base dollars. In our example, you will have $1,336.94 debited to your bank account. In managing your cash flow, you should always add 34% (rounded from 33.694%) to whatever base dollars that you need to pay to a contractor.

It is important to note that our service charge stands at $50 in our example. The rest are just costs that we have to pass on. As a Client Company, you need to ensure that you have adequate funds in your nominated account. As a lean business, WORKERS does not tolerate a slack financial approach by our Client companies. Unless we are satisfied that a problem caused by an inadequate level of funds in your account has been due to a genuine administrative error, the matter will be taken up by our lawyers and your Employment Service will be terminated.

After a timesheet has been submitted, you will still be able to make changes or drill into a detailed breakdown of the costs via the Timesheet Maintenance menu. Changes can be made until the end of Monday (AEST).

Our payroll run, which includes debiting Client companies, is usually completed by Tuesday. You will then be able to access your latest week's historical transactions. You can also view and print your tax invoices. Since this will be quick and efficient, we will not print or send our invoices to you, in accordance with our terms and conditions with you.

If you are a Payroll Tax-Exempt Organisation
If you are a Charity Organisation or statutory body that is exempt from the State's Payroll Tax, complete and fax to us the Payroll Tax exemption form, which can be downloaded from our Resources section. We will change your standing data; our charges to you will not include costs relating to Payroll Tax. On top of base wages, you will pay an additional 15% (9% Superannuation, 1% Workers Compensation Insurance costs, 5% WORKERS Service Charge). Adding the GST brings the total costs to 126.5% of base dollars. In managing your cash flow, you should always add 26.5% to the contractor's base dollars.

Menu Selections for Client companies using our Employment Service
Each item on our ATM-style menu for registered Client companies takes a matter of seconds to complete. We guarantee it.

View Payroll Details	Once you are set up for our Employment Service, you use this to view and to edit your standing data
View/Print Invoices	As soon as our weekly payroll and payment process is completed, you can view and to print our Tax Invoice to you
Link Worker for Payroll	When you have obtained the unique 6-digit Payroll ID from contractor, click on this to link contractor and enter agreed rate of pay
Payroll Maintenance	Use this to change pay of contractors, or to remove contractors from your list
Timesheet Entry	On a weekly base, enter hours worked by contractors. You may also enter a monetary adjustment (eg. To pay a bonus)
Timesheet Maintenance	Use this if you need to change your timesheet entry. When you click on a particular contractor, you will also see a breakdown of costs, including our 5% service charge to you

Important notice to Client companies who use Firewall in their corporate network
The smooth running of the payroll application that you use to transact with WORKERS rests on the proper interface between our host server and the client, ie our web server and the PC that you are using to conduct business with WORKERS.

Depending on the type of firewall protection your organisation is using, and its particular settings, your PC's interaction with our host server can, in some circumstances, be affected.

Assuming you have at least a 56K modem connection, your connection to our site should be reasonably quick, and as fast as equivalent sites in Australia. Where this is not the case, apart from localised problems at your end, there is a small chance that it is caused by the firewall in your network.

If you suspect that this may be the case, we suggest you speak to your network administrator. He/she should be able to find a solution that overcomes this problem.